Tiles and stone
Tiles and marble showrooms: boxes, sq ft, shades and site orders
Tiles are sold by the square foot but stocked by the box, marble by the slab and the square foot, and every lot has its own shade. Getting units, lots and breakage right is the whole job.
- Quote in sq ft, bill in boxes
- Builder dues before next load
- Designs on a WhatsApp link
- Works on your own Tally
Start free trialBook a free demo
Works with your TallyPrime14-day free trialJaipur team, call +91 70738 53555
Built for tiles and marble showrooms
Who it’s for
- Tile showroomsWalk-ins, samples, mock-up rooms and quotations by area
- Tile distributors and stockistsTruckloads from the factory, dealers and sub-dealers on credit
- Granite and marble dealersSlabs measured by sq ft, every variety and grade priced apart
- Tile-and-sanitaryware dealersTiles, fittings, adhesive and grout on one bill
- Project suppliers to buildersPhased site deliveries against challans, billed in parts
- Stone cutting and polishing unitsBlocks to slabs, with cutting and polishing charges
- Designer and premium tile studiosImported and large-format tiles, architect-led sales
- Small-town tile and stone shopsMixed range for masons, contractors and homeowners
Pain → fix
The problems we fix
The everyday headaches of tiles and marble showrooms, and what changes when the books are on every phone.
- The problemSquare feet, boxes and pieces mixed up on bills
One wrong unit and the bill, the stock and the dispatch all disagree.
With Cashflow OSEnter in boxes, see sq ft too, and Tally gets the right unitItems carry their alternate units from Tally, so the phone shows both and the voucher goes into Tally in the unit you stock.
See how it works - The problemCustomers who visit three times before deciding
By the third visit nobody remembers which designs the family liked or who served them.
With Cashflow OSLook up the walk-in by mobile and open their shortlistPast visits and wishlists with quantity, notes and interest level come up from the customer's mobile number.
See how it works - The problemBuilders and contractors paying months late
Material keeps going to the site while the old bills quietly cross 90 days.
With Cashflow OSBill-wise builder dues and ageing on your phoneBefore you release the next truck, see every unpaid bill for that builder and how old it is, straight from your Tally books.
See how it works - The problemSite loads delivered but not billed for weeks
Phased deliveries go out on handwritten slips and some never make it to an invoice.
With Cashflow OSA branded delivery challan for every loadEach site load gets its own challan with boxes and sizes, and challans convert into Tally invoices when you bill the phase.
See how it works - The problemArea, wastage and boxes worked out by hand
Every room and every revision means the calculator again, and two staff quote the same floor differently.
With Cashflow OSBranded quotations by area, sent on WhatsAppThe quotation carries your logo, bank and UPI details and becomes a sales order or Tally invoice once the customer agrees.
See how it works - The problemThe family wants to see the design at home
Photos taken on a salesperson's phone get lost, cropped or mixed up with another design.
With Cashflow OSAn online catalogue link with every design's photosCustomers browse your tiles and stone without the app, and their enquiries reach you on WhatsApp.
See how it works
Features
How Cashflow OS works for tiles and marble showrooms
Quotations by area, sent on WhatsApp
How it works. Work out boxes from the room area plus a wastage margin, then send a quotation with your logo, letterhead, bank and UPI details as a PDF. When the customer agrees, it becomes a sales order or a Tally sales invoice.
- Every salesperson quotes in the same format
- Boxes, rate and validity in writing before dispatch
- Approved quote turns into a Tally invoice, no retyping
In practiceKavita Sharma needs 1,200 sq ft of 600 x 1200 mm vitrified tiles for a flat in Jaipur. With 8% wastage the quote shows 42 boxes at ₹1,480 a box, ₹62,160 before GST, valid for 7 days.
Walk-ins and wishlists for slow decisions
How it works. Staff look the customer up by mobile number, see past visits and the designs they shortlisted, and add tiles to a wishlist with quantity, notes and a hot, warm or cold interest level.
- No more guessing which tile they saw last week
- Hot, warm and cold buyers sorted for follow-up
- Shortlist shared on WhatsApp for the family to decide
In practiceRaghav Gupta visits on Saturday with his architect and shortlists three bathroom wall designs. On Tuesday his wife comes alone, and the counter opens the same wishlist from his mobile number.
Builder and contractor dues before the next load
How it works. Bill-wise outstanding and ageing come from your Tally books, so you can check a builder's unpaid bills on the phone before you agree to send more material.
- Ageing shows which project bills are past 90 days
- Statement as a PDF in Tally's format on WhatsApp
- Payment reminders without opening Tally
In practiceShree Ganesh Builders has ₹4,85,000 pending across six invoices, two of them past 90 days. You send the statement and ask for a part payment before loading the next 300 boxes.
Every design with photos and your own name
How it works. Each tile or stone item carries photos and your own display name beside the Tally name, grouped by your Tally stock groups. Share the catalogue link and customers browse designs without the app.
- A readable name beside the factory code
- Tally stock groups become catalogue categories
- Enquiries arrive on WhatsApp with the item named
In practiceAn interior designer in Udaipur asks for wood-finish planks. You send the catalogue link at 6 pm and she forwards three designs to her client the same evening.
Phased site deliveries on challans
How it works. Material for a project goes out against a delivery challan with your branding. When you bill the phase, the challans convert into a Tally invoice, so the builder's ledger catches up with what left the godown.
- Each truck has its own challan with boxes and sizes
- Nothing delivered stays unbilled for weeks
- Builder signs for what reached the site
In practiceA 40-flat project in Kota takes 1,800 boxes over three months. Each load goes on a challan, and at month end that month's challans become one invoice.
Know your trade
A guide for tiles and marble showrooms
How the business works, where money gets stuck, and the GST points to watch.
How tiles and stone reach the customer
Ceramic, vitrified and porcelain tiles come from large manufacturing clusters and from brands that sell through distributors and dealers. Dealers buy by the truckload, often directly from the factory or a depot, on a credit period with turnover-linked schemes. Granite and marble work differently: slabs and blocks come from quarries and processing units, prices vary widely by variety and quality, and many dealers buy in cash or on short credit.
Buyers include homeowners, interior designers and architects who bring clients, contractors and masons, and builders who order for an entire project. Architects and contractors often expect a commission, which should be recorded openly so margins are not misread.
Units: boxes, square feet and slabs
A customer asks for 1,200 sq ft. The tile comes in boxes, say 4 pieces of 600 x 1200 mm per box, which is close to 31 sq ft per box. You bill and stock in boxes, quote in square feet, and add a wastage margin for cutting. Marble is often measured slab by slab, and the billed area may differ from the gross area.
| Step | Value |
|---|---|
| Area required | 1,200 sq ft |
| Add 8% for cutting and wastage | 1,296 sq ft |
| Coverage per box | about 31 sq ft |
| Boxes to bill | 42 boxes |
Set the item in Tally with a main unit and an alternate unit so stock stays in boxes while the quote shows area. Our guide on alternate units in Tally walks through it.
Shade, lot and breakage
Tiles from different production batches can vary in shade and calibre. A customer who comes back for 10 more boxes expects the same shade. Many dealers keep the lot or shade code in Tally's batch details or in the item name and note it on the invoice. Keep a few spare boxes from each big project's lot.
Breakage happens in unloading, in the godown and at site. Record breakage as a stock adjustment in Tally rather than letting the count drift, and claim transit breakage from the supplier or transporter with photos and the delivery note.
Credit and the builder problem
Retail customers usually pay in advance or on delivery. Builders and contractors take material in phases against delivery challans, are billed in parts, and pay slowly. A builder account can easily run past 90 days. Agree payment terms in writing on the quotation, convert challans into invoices promptly, and review ageing every week, not every quarter.
GST points for tile and stone dealers
Tiles, granite and marble are classified under different HSN codes and the rate depends on the product, so check the current rate for each on the GST portal. Inter-state purchases from manufacturing clusters attract IGST, while local sales attract CGST and SGST. Transport charges billed to the customer are generally part of the value of supply. E-way bills are needed for most truck movements above the threshold, so keep the transporter's details handy. This is general information, not tax advice.
Display boards, samples and discontinued designs
Tile showrooms invest heavily in display: mock-up rooms, panels and loose samples. Designs change every season, and a design that the company discontinues leaves the dealer with leftover boxes that can no longer be matched for a full floor. Treat these carefully:
- Keep display and sample material as a separate item group so it does not inflate saleable stock.
- Review designs that have not moved in six months and offer them as lots to contractors or for small rooms.
- Before reordering a design for a repeat customer, confirm the company still makes it and that the new batch matches.
Clearing old designs at a small loss is usually cheaper than holding them for a year in godown space you are paying rent for.
Cashflow OS and Tally in a tile showroom
Tile buying is visual and slow. With Cashflow OS, staff look up a walk-in by mobile number, see what they liked last time, and add tiles to a wishlist with quantity, notes and interest level. Item photos and an online catalogue link let a customer show the family at home. Quotations carry your logo and bank details and convert into a sales order or Tally invoice; delivery challans handle phased site deliveries. The owner sees builder outstanding and ageing on the phone. See wishlists for how shortlists are shared on WhatsApp.
This page is general information for Indian businesses, not tax, legal or financial advice. Rules and rates change — check the official portals or your CA before acting.
Set-up
Up and running in 4 steps
No new software to learn for your accountant — Tally stays as it is.
- 1
Install the Tally Connector on the PC where TallyPrime is open
- 2
Sign in to the Cashflow OS app with your mobile number
- 3
Scan the QR the connector shows; items, parties and bills sync
- 4
Invite showroom and godown staff with a link, each with a role
Buyer’s checklist
What to look for in software for tiles and marble showrooms
Whatever you choose, check these before you commit.
- Quotes in sq ft while stock and bills stay in boxes, using Tally's alternate units
- Shade or lot details kept with the item and printed on the invoice
- Bill-wise builder and contractor outstanding with ageing, not just a total
- Delivery challans for phased site supplies that later become invoices
- Item photos customers can browse at home without visiting again
- Walk-in history by mobile number, so repeat visits pick up where they left off
- Staff roles, so salespeople see items and their customers, not your accounts
- Works with the Tally books your accountant already keeps, not a second set
Plans
Simple yearly plans
- 14-day free trial on your own books
- 3-year term saves up to 25%
- Premium modules (catalogue, field force, price lists, store…) priced extra
Start free trialGet the price for your business
Compare all plans- Growth₹3,000/year + GSTBooks, reports, outstanding and sharing
- Pro₹5,000/year + GSTEverything in Growth, plus entries into Tally
- Pro+₹7,000/year + GSTEverything in Pro, plus e-invoice and e-way bill
Why Cashflow OS
Why tiles and marble showrooms choose Cashflow OS
- Built on your TallyItems, parties and bills come from your TallyPrime books. Tally stays the books of record.
- Made for slow, visual buyingWalk-in lookup, wishlists and photos suit a customer who comes back three times.
- Builder credit in viewBill-wise dues and ageing on the phone before the next truck leaves.
- Orders back into TallyQuotations, challans and orders convert into Tally entries, and Tally checks each one.
- English or HindiThe owner, the counter and the godown can each use the app in their own language.
- 14-day free trialTry it on your own showroom's Tally data before you pay anything.
