Outstanding receivables

What you see

• Total receivable and how it splits across age buckets.
• Party by party, the amount due and how old it is.
• Bill by bill within a party: bill number, date, amount pending and days outstanding.
• A direct path to the statement, as a PDF in Tally's format or a Hindi हिसाब page, shared on WhatsApp.

The data comes from Tally's bill-wise details through the connector, so it matches what Tally shows. The same view exists for payables, which shows what you owe suppliers.

Why ageing beats a single balance

Two customers each owe ₹1,00,000. One has a single bill from last week. The other has ₹20,000 from five months ago, ₹30,000 from three months ago and ₹50,000 from this month. The balance is the same; the risk is not. Ageing shows the second customer is paying new bills and leaving old ones, a classic early sign of trouble or of a dispute nobody has raised. Our guide on ageing analysis explains the buckets, and reducing outstanding receivables covers what to do next.

Who uses it

• Owners deciding whom to call and whom to stop supplying.
• Accountants preparing collection lists.
• Salespeople seeing their own customers' dues before a visit; the salesperson role shows only their customers.
• Partners and lenders' meetings, with reports exported to Excel or PDF.

A simple weekly collection routine

1. Monday morning, open receivables and sort by age.
2. List every party with a bill over your credit period, say 45 days.
3. Share each one's statement on WhatsApp with a polite message.
4. Give salespeople their list for the week's visits.
5. On Friday, check which were paid and who needs a call from the owner.

A worked figure: if monthly sales are ₹25,00,000 and the average customer pays in 60 days, about ₹50,00,000 is outstanding. Bring that to 45 days and roughly ₹12,50,000 comes back into the business, without selling a rupee more. The MSME rule on paying micro and small suppliers within 45 days is a separate legal obligation on the buyer; see the MSME 45-day payment rule. This is general information, not tax or legal advice.

Reading the screen: a worked example

Suppose a building-material supplier gives 30 days of credit and the receivables screen shows this on 1 November:

The biggest balance is the least worrying. Without ageing, most owners would call Mehta first because the number is largest, and leave the 130-day bill for another month. Ageing turns the list from "who owes most" into "where is the risk". When you open Singh Hardware, the bill-wise view shows which specific bill is stuck, so the conversation can start with that bill number instead of a vague request for payment. Often the answer is a short-supply or a rate difference that can be fixed with a credit note in a few minutes, after which the payment follows.

Tips for accurate outstanding

• Enable bill-wise details for debtor ledgers in Tally and settle receipts against bills, not on account.
• Use the same party ledger for a customer across bills; duplicates split the outstanding.
• Enter receipts the same day. If cash comes in but is not in Tally, the outstanding overstates and customers get the wrong reminder.
• Look at the cashflow forecast report alongside, to see when money is expected.
• Agree credit periods with customers in writing and keep them consistent; ageing is most useful when everyone knows what "overdue" means.

What it does not do

• It does not collect money or connect to bank feeds; it shows what Tally says is due.
• It does not send automatic reminders; you share statements when you choose.
• It does not make up for receipts that are not in Tally; the view is only as current as the books and the last sync.