Free tool · no sign-up
Purchase order generator
Put what you are buying, at what rate and by when, on one page your supplier can confirm. Free, no sign-up, and it stays in your browser.
Loading the purchase order generator…
How it works
- 1Click and type on the pageYour details, the party, items and terms go straight onto the A4 document.
- 2GST works itself outCGST + SGST or IGST from the two states, totals, round-off and the amount in words.
- 3Download, print or WhatsAppSave a one-page A4 PDF, print it, or send a summary on WhatsApp.
Runs in your browser. Nothing you type or upload is sent to Cashflow OS.
Why send a purchase order
A purchase order (PO) is the buyer's written order to a supplier. It fixes the item, quantity, rate, tax and delivery date before goods move. When the bill arrives, you match it with the PO and the goods received; a mismatch in rate or quantity shows up straight away. For a business that buys from many suppliers, it is the simplest control against overbilling. See purchase order format and sales order vs purchase order.
How to fill it in here
- Your business is the buyer: your name, delivery address, GSTIN and state go first.
- The supplier's name, address, GSTIN and state come next. The tool works out CGST and SGST or IGST from the two states.
- PO number (for example PO/26-27/031), date, and the required delivery date in the due-date field.
- Items with HSN, quantity, unit, agreed rate, discount and GST %.
- Terms: delivery address if different, freight, payment terms, quality checks, and "please quote our PO number on your invoice".
Example
A retailer in Pune orders 10 cartons of detergent at ₹1,250 from a distributor in Mumbai, both in Maharashtra, at 18%:
- Taxable value: ₹12,500
- CGST 9%: ₹1,125 and SGST 9%: ₹1,125
- PO total: ₹14,750
When the distributor's invoice comes, check three things against the PO: the rate per carton, the quantity actually received, and the GST rate.
Good practice
- One PO series per year, separate from anything else.
- Send the PO before goods are dispatched, not after.
- Ask the supplier to confirm by reply; a WhatsApp "confirmed" is better than nothing.
- For part deliveries, note what is still pending against the PO.
- Keep the PO with the purchase bill and the goods receipt for the auditor.
Doing it with Tally
The purchase order format page has a full sample and a blank template. If your books are in TallyPrime, Cashflow OS can make purchase orders from the phone with your letterhead, share them on WhatsApp, and write purchase order vouchers into Tally through the connector. See purchase orders.
Questions people ask
Is GST charged on a purchase order?
No. A PO is an order, not a supply. GST is charged by the supplier on the tax invoice.
Is a purchase order legally binding?
Once the supplier accepts it, it works as a contract for the terms written on it. Keep the terms clear and get acceptance in writing.
Should the PO show the GST?
It helps. Showing the tax and total lets the supplier and your accounts team see the full cost you have agreed.
What if the supplier changes the rate?
Issue an amended PO with the same number and a revision mark, or a new PO, before accepting the goods.
Where is my purchase order saved?
As a draft in this browser only. Nothing is sent to our server, so save the PDF to keep a copy.
General information for Indian businesses, not tax or legal advice. GST rates and rules change by notification — check cbic-gst.gov.in or ask your CA before you rely on a figure.
