Free tool · no sign-up
Delivery challan generator
Move goods without a sale with a proper challan: reason for transport, items, quantity and value. Free, no sign-up, and it stays in your browser.
Loading the delivery challan generator…
How it works
- 1Click and type on the pageYour details, the party, items and terms go straight onto the A4 document.
- 2GST works itself outCGST + SGST or IGST from the two states, totals, round-off and the amount in words.
- 3Download, print or WhatsAppSave a one-page A4 PDF, print it, or send a summary on WhatsApp.
Runs in your browser. Nothing you type or upload is sent to Cashflow OS.
When you need a challan instead of an invoice
A delivery challan goes with goods when they move but are not being sold at that moment. Typical cases are sending material for job work, goods on approval or sale-or-return, goods sent where the quantity is not known at dispatch (such as liquid gas), sales returns, and stock moved to another place of the same business. GST rules allow a challan in these cases instead of a tax invoice. See when is a delivery challan required and delivery challan under GST.
Filling it in
- Your details as consignor: name, address, GSTIN and state.
- Consignee's name, address, GSTIN (if registered) and state.
- Challan number from its own series, and date.
- Reason for transport: job work, supply on approval, sales return, stock transfer, or other.
- Items: description, HSN, quantity, unit and value. Where tax applies, rate and tax amounts are worked out as CGST and SGST or IGST from the states.
- Print three copies: the original for the consignee, a duplicate for the transporter and a triplicate for you.
There is no payment QR on a challan, because nothing is being billed.
Example: sending for job work
A garment unit in Tiruppur sends 500 metres of fabric, value ₹1,25,000, to a dyeing unit in the same district. The challan reason is "job work", the value is shown, and no tax is charged because there is no sale. When the dyed fabric comes back, the job worker sends it with their own challan, and their invoice is only for the job charges. See GST on job work.
Challans and e-way bills
A challan does not replace an e-way bill. If the value and the distance call for one, the e-way bill is generated with the challan as the document. Check e-way bill basics for when it is needed. This tool does not generate e-way bills.
Common mistakes
- Leaving out the value. Even a non-sale movement needs a value on the challan.
- Using the invoice series. Keep challans separate.
- Never closing it. If goods sent on approval are kept, issue the tax invoice; if they come back, note it against the challan.
The delivery challan format page has the full list of fields. In Cashflow OS, delivery challans carry your letterhead and can be shared as a PDF on WhatsApp.
Questions people ask
Is GST charged on a delivery challan?
Usually not, because there is no sale. Tax arises later if the goods are sold, for example when goods on approval are accepted.
How many copies of a challan are needed?
Goods are generally sent with the challan in triplicate: original for the consignee, duplicate for the transporter, triplicate for the consignor.
Can a challan be converted into an invoice?
Yes. When goods on approval are accepted, issue a tax invoice referring to the challan number.
Do I need a challan for sending goods to my own branch?
Within the same state and same GSTIN, a challan is used. Between states, branches have different GSTINs and a tax invoice is generally needed; check with your CA.
General information for Indian businesses, not tax or legal advice. GST rates and rules change by notification — check cbic-gst.gov.in or ask your CA before you rely on a figure.
