Free tool · no sign-up
Free work order maker
Write the work order right on the page: contractor, site, scope of work, rates and terms. GST and totals are worked out as you type. Save it as a PDF or share it on WhatsApp — free, no sign-up, and it stays in your browser.
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How it works
- 1Click and type on the pageYour details, the party, items and terms go straight onto the A4 document.
- 2GST works itself outCGST + SGST or IGST from the two states, totals, round-off and the amount in words.
- 3Download, print or WhatsAppSave a one-page A4 PDF, print it, or send a summary on WhatsApp.
Runs in your browser. Nothing you type or upload is sent to Cashflow OS.
How to make a work order
- Your details as the one giving the work: business name, address, GSTIN and state. They are remembered in this browser for next time.
- Contractor or vendor: name, address, GSTIN and phone. Typing the GSTIN picks the state from its first two digits.
- Site or work location: where the work happens, if it is not your main address.
- Scope of work: one line per job, with the SAC code, quantity and unit (sq ft, points, days, job), the rate and GST.
- Dates and terms: the work order date, the completion date, payment milestones, retention and site rules. Then download the PDF or share a summary on WhatsApp.
Write the scope so it can be checked
Most disputes over contract work start with a vague line such as "complete electrical work". Write what will be done, where, to what specification and how it will be measured: "Concealed wiring, 1.5 sq mm FR copper, 42 light points and 18 power points, ground floor godown, as per drawing E-02". For unit-rate work, say how quantities are measured — on drawing, or on site after completion — and who certifies them.
If materials are supplied by you, say so on the work order, and record what goes out to the contractor on a delivery challan.
Rates, GST and payment terms
The work order shows the agreed rate and an estimated value with GST shown separately, so both sides know the budget. The contractor charges GST on their own invoice at the rate that applies to that work; the rate on the work order is an estimate, so confirm it for the type of work and recipient. Put the payment plan in the terms: a mobilisation advance, running bills against measured work, retention money held until a defects period ends, and the final bill.
Worked example: 600 sq ft of platform work at ₹95 per sq ft is ₹57,000; at 18% within the same state that is CGST ₹5,130 and SGST ₹5,130, a work order value of ₹67,260.
After the work order
Keep the signed copy with the contractor's acceptance. Extra items done on verbal instructions are the usual cause of payment arguments, so issue an amended work order for any change in scope. When the contractor bills, check each running bill against the rates and measured quantities here, and deduct income-tax TDS where the law requires it.
For buying goods rather than getting work done, use the purchase order generator. The work order format page lists every field with a sample.
Questions people ask
Is a work order the same as a purchase order?
They work the same way. A purchase order is for buying goods; a work order is for getting a job or service done, usually with a site, a scope and a completion date.
Is GST paid on the work order itself?
No. The work order records the agreed rate and estimate. The contractor charges GST on their invoice at the rate that applies to the work.
Can I add my logo and signature?
Yes. Click the logo spot at the top of the page and the signature spot above the signature line. Both stay only in this browser.
Where is my work order saved?
Only in this browser, as a draft. Nothing is sent to our server. Download the PDF to keep a copy.
Can I turn a quotation into a work order?
Yes. Switch the document type in the toolbar; the parties and items are kept and the totals are worked out again.
General information for Indian businesses, not tax or legal advice. GST rates and rules change by notification — check cbic-gst.gov.in or ask your CA before you rely on a figure.
