Free tool · no sign-up
Payment receipt maker
Give a proper receipt for money received, with the amount in words, payment mode and the bill it is against. Free, no sign-up, and nothing leaves your browser.
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How it works
- 1Click and type on the pageYour details, the party, items and terms go straight onto the A4 document.
- 2GST works itself outCGST + SGST or IGST from the two states, totals, round-off and the amount in words.
- 3Download, print or WhatsAppSave a one-page A4 PDF, print it, or send a summary on WhatsApp.
Runs in your browser. Nothing you type or upload is sent to Cashflow OS.
What a receipt does
A receipt is your written acknowledgement that you have received money. It protects both sides: the customer has proof they paid, and you have a record that matches your cash book or bank entry. An invoice asks for money; a receipt confirms it came in. Read invoice vs receipt for the difference.
What to fill in
- Your business name, address and GSTIN.
- Received from: the party's name and address.
- Receipt number (for example RCT/26-27/102) and date.
- Amount — the tool writes it in words, in lakh and crore.
- Mode: cash, UPI, cheque or bank transfer, with the reference: UPI transaction ID, cheque number and bank, or UTR.
- Against invoice: the bill number(s) being paid, or "on account" / "advance".
- Line items are optional; add them if the receipt is for a cash sale.
Example
Gupta Electricals pays ₹47,346 by NEFT against invoices S-412 and S-419. The receipt shows: Received from Gupta Electricals, ₹47,346 (Rupees Forty Seven Thousand Three Hundred Forty Six Only), mode bank transfer, UTR number, against S-412 and S-419. In your books the same entry reduces the party's outstanding for those two bills.
A cheque receipt should say "subject to realisation", because the money is not yours until the cheque clears.
Receipts and GST
An ordinary receipt for a payment against an invoice carries no tax. Where GST is payable on an advance (for example, advances for services), the law asks for a receipt voucher with tax details. For most goods, GST on advances is not payable at present. See GST on advances received. This is general information, not tax advice.
Tips
- Number receipts in their own series and never reuse a number.
- Always name the bill being paid. Unallocated receipts are the main reason party ledgers stop matching.
- For cash, check the limits on cash receipts under the income-tax law with your CA.
- Send the receipt the same day. A WhatsApp copy ends most "did you get my payment?" calls.
See the receipt format page for a sample.
Questions people ask
Is a receipt the same as an invoice?
No. An invoice records a sale and asks for payment; a receipt records money received.
Should a receipt be signed?
A signature or stamp makes a paper receipt more reliable. For a digital receipt, sending it from your business number or email serves the same purpose.
Can I make a receipt for a part payment?
Yes. Enter the amount actually received and note the bill and the balance still due in the notes.
Can I add a UPI QR?
You can, but a receipt is for money already received, so it is usually left off.
How do I record a receipt in my books?
Enter it as a receipt voucher in the cash or bank account, credited to the party, and set it against the bill it pays. That keeps the party ledger and ageing correct.
General information for Indian businesses, not tax or legal advice. GST rates and rules change by notification — check cbic-gst.gov.in or ask your CA before you rely on a figure.
